Documentation system can guarantee the harmonizing process of planning, implementing and controlling of all QAC activities at UB. This system is also as communication tools to assure the consistency of actions to produce products that meet consumer expectations and to improve quality continuously. QAC UB established and maintained the documented procedures of controlling the documents and lists related to the QMS requirements.

In 2010, some documents of SPMI/IQSA (Sistem Penjaminan Mutu Internal/Internal Quality Assurance System) prepared by QAC were transferred to the university to be university documents. These documents were some Manual Procedures (MP’s) for university, therefore, QAC only manages and develops documents for QAC itself. Some documents were MP for IQA activities, Accreditation Assisting, Monitoring and Evaluation of Competitive Based Funding (CBF), UBAQA and Management Complaint.